Posting ID #: 25-1010-A

Position: Human Resources Advisor
Start Date: Effective Immediately
Status: Temporary, Full-Time (1.0 Full Time Equivalent (FTE), 35 hours per week) 2-year temporary contract up to November 1, 2026
Wage: $43.72 - 48.41per hour
Office: Peterborough

1. Summary of Duties:

This position encompasses Human Resources and Payroll support functions and is responsible for assisting and supporting the Human Resources Manager in various functions.

The HR Advisor is expected to work independently and as part of a multi-disciplinary team to identify, review and assess existing tools, processes, policies, procedures, and practices that may require enhancement and/or alteration so alignment with the new values and desired organizational culture of positive mental health and well-being (National Standard of Canada for Psychological Health and Safety in the Workplace) can be achieved.

2. Minimum Qualifications and Position Requirements:

Education:

• A degree or equivalent combination of education and experience, including HR coursework, required.
• A post-grad certificate in HR, preferred.
• Certified Human Resources Professional (CHRP) designation, an asset.

Experience:

• 2-3 years related work experience in human resources management.
• Advanced skills in Microsoft Word, Outlook, and Excel; proficient in Microsoft PowerPoint.
• Experience in a unionized, public-sector work environment, preferred.
• Experience with HRIS software.

3. Program Division Requirements:

Benefits/Pension/Retirement Administration

• Provide the organization and staff administrative support to ensure seamless and effective
• Maintains HR employee files and management of information regarding new hires, status changes, leaves, and attendance management.
• Administers employee benefit plans, including enrolment, life-style changes, terminations, and retirements.
• Calculate employee paid benefits annually for rate increases and as requested for new enrolments.
• Liaison with staff, retirees, benefits consultants, benefit providers, and OMERS representatives to ensure employees are informed with up-to-date information regarding their benefits, programs, and resources available.
• Ensure benefit booklets are accurate and consistent with Collective Agreement and Non-union policies.
• Provide support and guidance with completing and submitting life claims.
• Administer the Ontario Municipal Employees Retirement System (OMERS) pension plan, including enrolments, changes/transfers, terminations, retirements, broken service purchases, and Other-Than-Continuous Full-time (OTCFT) membership offers, in accordance with the OMERS Act 2006 and OMERS Employer Administration Manual.
• Contact new employees with information regarding OMERS enrollment and offer membership to eligible employees whose participation is not mandatory in accordance with established procedures.
• Coordinate required research in response to requests for prior service information.
• Coordinate learning sessions for staff from various benefit providers.
  
  HRIS Data Entry and Reporting
• Process employee changes into the HRIS system and file in a timely and accurate manner.
• Prepare seniority lists, attendance reports, increment dates as requested.
• Ensure that vacation and sick leave are recorded in accordance with the union contracts and policies.
• Extract monthly reports to support functions within Finance such as union dues, financial remittance, OMERS contributions.
• Responsible for the completion of the OMERS year-end reporting procedures (Form 119) including the reconciliation of annual pension contributions.

Research, Analysis and Reporting/Policies and Procedures

• Provide administrative activities including data collection, analysis and reporting of findings for the purpose of Negotiation preparation, Grievance and Arbitration, Sick Leave and Disability Management, Discipline and Performance Management, Attendance Support, and any other program division related work.
• Responsible for the reviewing and editing of Human Resources development including personnel policies and procedures, employee handbook, etc.

Recruitment

• Drives consistent approach across the organization in attracting, managing, and developing talent to support current and future organizational needs, aligned to organizational values.
• Recruits new employees using proactive & innovative recruitment strategies and takes ownership of the recruitment and selection lifecycle including but not limited to preparing job postings,
• preparing employment agreements on behalf of the hiring Manager.

Orientation

• Provide human resources orientation to new employees providing clear and meaningful information regarding entitlements, pay, benefits and pension as relevant.
• Responsible for staff onboarding and off boarding relating to Human Resources system and is a resource for providing communication that involves explanation, exchange and clarification of information, requiring tact, discretion and courtesy.
• Performs new hire orientations and works alongside hiring managers to ensure new employees are effectively integrated into the work culture and environment.
  
  

Other

• Routinely provides confidential human resources administrative support related to labour relations including collective bargaining, grievances, labour and employment matters, workplace investigations, recruitment and selection, scheduling, onboarding, benefits and pension administration, and attendance management.
• Works closely with all levels of the organization to ensure that tools and policies are aligned with the organizational strategic plan, enhance employee engagement, and improve organizational culture.
• Listen and respond to employee & management concerns in a professional and respectful manner, and on a timely basis by providing coaching and support to help promote a balanced and positive workplace culture.
• Escalates employee relations issues as necessary by consulting with relevant stakeholders collaboratively determines strategies on how best to move forward and develops action plan to address conflicts
• Models, supports, and endorses Ontario Public Health and Peterborough Public Health values and change initiatives.
• Completes special human resources projects by clarifying project objectives; setting timetables and schedules; conducting research; developing and organizing information; fulfilling transactions; communicating project status and issues; resolving concerns; investigating team member complaints; analyzing time and cost issues; preparing reports.
• Develops human resources solutions by collecting and analyzing information, recommending courses of action. Maintain filing systems and databases according to established policies, procedures and practice by developing methods or formats for storing files and data.
• Undertake special projects, tasks or other related duties as requested by the Human Resources Manager.
• Other duties as assigned.
  
  

4. Required Technical Competence:

Demonstrated effective working knowledge, expertise, practical application related to:

• Proficiency in the use of HRIS programs (i.e. Workforce Now/ADP) at an advanced level.
• Proficiency at an intermediate level in the use of internet, various computer programs in a Windows environment (e.g. Excel, Word, PowerPoint), and other office programs and equipment; to use computer spreadsheets and relevant accounting software programs at a proficient level.
• Processing benefits and pension, preferably OMERS experience.

Required Soft Skills:

Demonstrated efficient and effective ability to:

• Commitment: Commit to organizational vision, mission and values.
• Integrity and Professionalism: Demonstrate integrity and a high degree of professionalism when interacting with others. Practice ongoing tact, good solid judgement and diplomacy in all employment related engagements while maintaining confidentiality.
• Adaptability and Time Management: Adapt and respond to changing priorities, technologies and requirements. Balance numerous tasks as needed. Be flexible, strong time-management and organizational skills; set and reset priorities as needed managing conflicting demands; in a dynamic environment where priorities continually fluctuate.
• Accountability and Ownership: Take ownership of personal workload and work. Ensure deadlines are met and work is completed promptly, accurately, and with quality in mind.
• Analysis and Attention to detail: Have strong analytical skills. Ability to research for relevant data and provide meaningful interpretation. Attention to detail and the pursuit of quality of assignments.
• Building Relationships: Establish and maintain positive working relationships and be approachable to others, both internally and externally. Liaise successfully with service providers to communicate Peterborough Public Health’s needs articulately and to obtain the necessary quality services on behalf of the organization.
• Communicate Effectively: Speak, listen and write in a clear, thorough, and concise manner while responding in a timely fashion. Using appropriate and effective communication tools and techniques. Practice positive interpersonal and communication (written, oral, body language) skills.
• Leadership and Teamwork: Work well with a wide range of individuals to provide support, coaching, encouragement and direction. Works cooperatively and effectively with others to reach a common goal. Has self-direction, and ability to work collaboratively in a team environment as well as independently with initiative and minimum supervision.